Donations Policy
[The following is an abridged version. The original document will always be the official version.]
BYLAWS ARTICLE XV
15.1 General Introduction:
The Donor Recognition Policy has been developed to honor all donors in a permanent
and consistent manner in accordance to their wishes for recognition or anonymity.
15.2 GIFT A gift is a voluntary transfer for which the donor receives or expects nothing in return. A contribution of services (i.e. time, skills, and effort) does not qualify as a gift, since services are not property.) To qualify as a gift all three of the following conditions must be met:
- Some property, either in the form of cash or gift-in-kind, is transferred by a donor to a registered charity. (A GIFT-IN-KIND involves property other than cash, such as equipment, shares, or land);
- The property is given voluntarily. The donor must not be obliged to part with the property;
- The donor is transferring the property to the charity without expecting anything in return. No benefit of any kind must be provided to the donor or to anyone designated by the donor as a result of the gift.
15.3 Donation not classified as a gift: A donation of this nature is called DISPENSION OF SERVICES, time, skills or effort.
15.4 The official receipt provided for the tax consideration will remain the sole responsibility of the Treasurer.
15.5 Dispensation of services will be acknowledged in the manner set out in the Donor Recognition Policies document. No official receipt for tax purposes will be issued.
15.6 All contributions (gifts and dispensation of services) must be acknowledged in a consistent manner. It may include permanent recognition, publicity and/or other honors.
15.7 The Secretary of the Museum Executive will be accountable to see that a letter, card or certificate of appreciation will be issued for each and every donation.
15.8 All contributions will be recorded in a log maintained by the Treasurer (cash), Secretary (gifts in kind) or Museum Curator (artifacts) of the Museum Executive.
15.9 All contributions will be entered into a ' DONOR RECOGNITION BOOK ' available for review by the public.
15.10 The Vice President will maintain the Donor Recognition Book.
15.11 Recognition of a donor’s name in the Donor Recognition
book will be the
personal decision of the donor. If the donor so wishes the donation may be
entered as ‘Anonymous Donor’.
15.12 It will be the responsibility of each committee chairperson to keep a record of volunteer hours donated by each committee member. Accumulated hours will be turned in to the Treasurer at each monthly meeting.
15.13 Permanent recognition of a contribution(s) will be based on cumulative annual giving during the fiscal year.
15.14 DONOR RECOGNITION CATEGORIES:
- Cash Donations
- Gifts-in-kind
- Dispension of Services
15.15 “ANNUAL HONOR ROLL OF DONORS”:
Based upon the cumulative annual giving within any one fiscal year, an Annual
Honor Roll of donors shall be drafted for the Annual Report and given at the Spring
General Meeting.
A minimum of two executive members shall confirm the levels of contribution.
Honor Roll of Donors are those that have donated
- $500 cash or gifts in kind.
- 200 hours of volunteer service.
15.16 “PERMANENT DONOR RECOGNITION SITE”:
- Major Donors to the Museum will be recognized publicly for their contributions in a central location within or on Museum property.
- Inclusion on the Donor Recognition Site will be based on one time and on cumulative on-going donations.
15.17 Inclusion at the Donor Recognition Site is based on the following minimum criteria:
- Single gifts from individuals valued at $500.
- Single gifts from corporations valued at $5000.
- Cumulative lifetime gifts of $500 or more by an individual.
- Cumulative lifetime gifts of $5000 or more by a corporation or a foundation.
- Annual dispensation of services of 500 hours or more by an individual.
- Cumulative lifetime dispensation of services of 500 hours or more by an individual.
- Determination of monetary value will be by currently accepted fair market value or appraisal estimates.
15.18 Each category of giving will be listed in a separate
section at the Donor Recognition site. See clause 15.14.
15.19 Location: The Cranberry Portage Heritage Museum executive
shall determine location of the Donor Recognition Site.
15.20 Stewardship: The Vice President (or designate) shall arrange events to honor inductees to the Donor Recognition site.
15.21 Stewardship: The Vice President (or designate) shall maintain the Donor Recognition site
15.22 Donor Recognition Structure:
| Individual or Non-Corporation Organization | HOURS | Corporation or Foundation |
|
| Bronze | $ 500.00 | 500 hours | $ 5,000.00 |
| Silver | $ 1,500.00 | 1,500 hours | $ 7,500.00 |
| Gold | $ 3,000.00 | 3,000 hours | $ 10,000.00 |
| Platinum | $ 5,000.00 | 5,000 hours | $ 15,000.00 |
| Diamond | $10,000.00 | 10,000 hours | $ 20,000.00 |
15.23 Donor Recognition Structure:
- “SPECIAL APPRECIATION RECOGNITION PLAQUE”: In a case where the donation exceeds: Individual $20,000.00 or 20,000 hours or Corporation or Foundation - $30,000.00 a Special Appreciation Recognition plague will be displayed at the Donor Recognition site.
15.24 Donor Recognition Structure: Special Appreciation Recognition
plaque: The Executive shall have the authority to choose to recognize a specific
fund-raising event where proceeds exceed $10,000.00.
15.25 The design of the Donor Recognition Site shall be decided
upon when the Cranberry Portage Heritage Museum building has been obtained.
DONE, PASSED AND ENACTED this 13th day of January 2006.